Looking for a unique venue for your:

• Holiday Gatherings
• Business Meetings
• Social Functions
• Graduations/Birthdays
• Wedding Reception/Showers
• Conferences and Seminars

Major events that are not open to the general public may be held at the Museum, but must take place after established public hours. 

Spaces Available

The Museum is a 12,000 sq. ft. facility consisting of a 7,000 sq. ft. exhibit gallery, a multipurpose classroom, a 100-seat theater and a large promenade area just outside the Museum and adjacent to Mel Price Locks and Dam.

Multi-Purpose Room: (1168 sq. ft.) Meeting space, including use of an LCD projector and a small kitchenette with refrigerator, ice maker, sink and microwave.

      Availability: 8:00 am – 9:00 pm
      Capacity: 100 guests (theater style); 50 guests (classroom style

Exhibit Gallery: (7000 sq. ft.) Exhibit area only.

      Availability: 5:00 pm – 9:00 pm
      Capacity: 100 guests

 

Discovery Theater:  100 seat conventional theater, including use of audiovisual equipment.

      Availability: 8:00 am – 9:00 pm
      Capacity: 100 guests

 

Upper Promenade:   Outdoor venue partially sheltered. Available for use from April through October, weather dependent.

      Availability:  9:00 am – 9:00 pm
      Capacity: Up to 250 guests

Lower Promenade:   Outdoor venue – not sheltered. Available for use from April through October, weather dependent.

      Availability:  8:00 am – 9:00 pm
      Capacity:   Up to 500 guests including use of Upper Promenade

**Groups wishing to use the Promenade must submit the Special Use Request at least 30 days prior to the proposed event. Use of the Promenade can be restricted due to safety and security concerns, inclement weather, and activities related to operations at the Melvin Price Locks and Dam. 

Equipment Use

The Museum has available a limited number of tables and chairs listed below for use in the multi-purpose room, exhibit gallery or promenade. Any additional equipment and supplies are the responsibility of the permittee.

– 20 6 x 2-ft. tables seating a maximum of six each (indoor use only)
– 10 8-ft. long tables seating eight each –
– 16 5-ft round tables seating eight each
– 160 black folding chairs
– Tablecloths (limited number and availability)

  • Period of Use. Use of the facilities is limited to the times specified on the permit. Setup and cleanup must take place during those times, and is the sole responsibility of the permittee.  Entrance to the facility will not be permitted prior to the specified arrival time, and the premises must be vacated by the specified departure time.
  • Use of Equipment. Equipment desired must be specified on the Facility Use Form. Equipment will be made accessible no later than the established start time of your approved event. It is the responsibility of the applicant to coordinate the set up and tear down of the equipment.
  • Damage. Any damage to the Facility or to equipment as a result of the approved event is the responsibility of the permittee.
  • Clean Up. Permittee will be responsible for cleanup of the facility following their use to include removal of all decorations, props, and packaging of trash.
  • Utility Use. Normal use of utilities are provided but any utility needs above and beyond normal utilities will be the responsibility of the permittee.

Restrictions

The following restrictions apply to the use of the Museum and its grounds. This list is not intended to be all-inclusive, other restrictions may apply. In addition, specific conditions may be enforced on a case-by-case basis.

      •      No smoking – (Smoking is prohibited except in designated areas.)

      •      No alcohol during business hours, 9:00 am – 5:00 pm

      •      No open flames (candles will be considered on a case-by-case basis)

      •      No animals (except assistance dogs)

      •      No confetti 

      •      No tape or tack on walls

ALL DECORATIONS MUST BE APPROVED IN ADVANCE

Food and Beverage Restrictions. All food and alcoholic beverages must be approved in advance by the Corps of Engineers. A list of suggested caterers is available upon request. Alcoholic beverages are limited to beer and wine and may only be served after 5:00pm.  Strict compliance with all federal, state and local laws and regulations with respect to the serving of alcoholic beverages must be observed.  Under no circumstances will minors be served alcoholic beverages while on site.

  • Cancellation. If the event is cancelled by the permittee, any donation made will be returned to the applicant. The U.S. Army Corps of Engineers reserves the right to limit the use of any given space or cancel an event due to security and safety concerns.
  • Parking. Parking at the Museum is free; however, parking is strictly limited to the designated spaces in the Museum lot.
  • Security. The Corps shall have a representative available and on site during any event. A list of attendees may be required in advance of the permitted event.  Depending on event additional security may be required at the expense of the permittee.
  • Liability. Damage to the property or the premises by permittee and their guests is the responsibility of the permittee. Cost of repair or replacement of damaged items or facilities shall be billed directly to the permittee. Neither the Foundation nor the U.S. Army Corps of Engineers are responsible for the personal property and equipment brought onto the premises by the permittee or their guests. Proof of liability insurance may be required.
  • Music. Music will only be permitted at events held during times when the Museum is not open to the public.  If music is to be provided by the permittee, it must be approved in advance of the event. The Museum staff reserves the right to regulate the volume of music.
  • Tours: Tours of the Melvin Price Locks and Dam must be requested in advance. Tours will be given to groups of no more than 25 people at a time. The total number of people wishing to take a tour must be included in the Special Use Request form on page 5.
  • NATIONAL EMERGENCY. Melvin Price Locks and Dam and the National Great Rivers Museum are federal facilities. Immediate complete or partial closure of the grounds and facilities may be required in the event of a national emergency, threats to public safety, or due to a heightened alert required to maintain national security. While this is rare, it is possible and may require cancellation of the permitted event at the sole discretion of the Operations Project Manager, U. S. Army Corps of Engineers. In the case of cancellation due to national emergency, the Event Coordinator shall notify the permittee immediately the facility will not be available and a full refund of any donation that the permittee has advanced will be made. This information is provided to you as a courtesy for your consideration in choosing between this venue and other alternatives.

Who to Contact

  • Special Use Requests should be submitted to the National Great Rivers Museum Event Coordinator by printing and filling out the Facility Use Agreement.

NGRM Facilities Use Agreement2018

Requests can be submitted via e-mail to:

atriverproject@usace.army.mil

with the subject “Special Use Request”

or via mail to the following:

  • National Great Rivers Museum
    Attn: Event Coordinator
    P.O. Box 337
    Alton, IL 62002

  • Donations to the Meeting of the Rivers Foundation for use of the facilities are greatly appreciated

    •       If you have any questions please contact the NGRM at (618) 462-6979 or via email at riverproject@usace.army.mil.